Information is created in the wrong place
Observations remain in notes, messages and photos on the worker’s phone.
Showcase project 03 · concept
A finished report directly from the field.
A custom fieldwork tool guides the worker during a visit, stores the required data even without a network connection and creates a report for the office when the job is complete.
A designed showcase concept — the views use fictional data and do not represent a client delivery.
Concept viewSample data
‹Work order•••
In progress
Service visit #KE-1042
Aurora Property
14 Harbour Street, Helsinki3 / 4 complete75%
Equipment ID checked
Safety inspection complete
Filter replaced
Customer sign-off
Work note
Filter replaced. Schedule the next inspection in six months.
Saved on device · syncs when the connection returns
Granflow Field
Draft createdWork report
KE-1042 · 5 Sep 2026
CustomerAurora Property
Duration1 h 18 min
Actions3 recorded
Materials1 filter
Automated follow-up
Report created
10:46Work order updated
10:47Billing line waiting for approval
10:48The business problem
Work completed in the field is often entered again at the office.
Notes, photos and used materials may be scattered across messages or paper. Reporting is left until the end of the day, when details are missing and billing is delayed.The same work is entered twice
Field data is later retyped into the work order, report and billing system.
The office waits for completion
The job status and follow-up needs are unknown until the worker has time to report.
One connected workflow
Information is captured once and reused in every next step.
01→
Send the task
Work order, customer and site details appear in one place.
02→
Guided capture
A checklist ensures required observations, materials and sign-offs are recorded.
03→
Create the report
A consistent report is generated from the completed job without retyping.
04
Update systems
Job status, materials and billing data move into the agreed back-office systems.
Built for the real environment
Connectivity is not always reliable in the field — the work still has to continue.
A custom tool is valuable only when it fits the actual workday. A lift, basement or remote site must not prevent information from being saved.Works temporarily offline
Incomplete work and attachments stay on the device until synchronisation succeeds.
Shows the save state
The worker knows what is stored locally and what has reached the server.
Prevents data loss
An interruption, weak signal or accidental tap does not erase entered information.
Highlights missing information
A job cannot be completed until every required item has been addressed.
Connecting the systems
The mobile view is only one part of the solution.
GFFieldwork tool
Work managementTasks and schedules
Customer systemSite and contact data
ReportingFinished PDF or archive
BillingLabour and materials
One entry in the field → current information at the office
What this project demonstrates
The solution is designed around the work, not the technology.
User-centred workflow
The field worker sees only the information and next step relevant to the task.
Mobile and offline use
Touch use, changing connectivity and interruptions are accounted for in the design.
Automatic documentation
Captured data becomes a consistent report and triggers follow-up actions.
Integrations behind the scenes
Existing systems remain in use instead of rebuilding everything.
Does information get stuck between the field and the office?